Technical and safety requirements for contractors/suppliers to Aspena, s.r.o., company ID number 60751185, with its registered office at Gorkého 15, 602 00 Brno, Czech Republic, and Aspena, s.r.o., company ID number: 35845040, with its registered office at Trnavská cesta 5, 831 04 Bratislava, Slovak Republic (hereinafter referred to as Aspena), valid and effective as of 15 August 2018
These Minimum Principles of Conduct define Aspena's principles and requirements for its contractors/suppliers and business partners. The Aspena companies reserve the right to change these requirements. The Aspena companies reserve the right to terminate cooperation with any contractor/supplier who is unable to demonstrate compliance with these requirements by itself or any of its subcontractors.
The contractor/supplier is obliged to comply with the following conditions:
1. Never store translation data in cloud storage sites, except for those listed below.
2. Always store translation data on an encrypted disk or provide access to the data based on authentication (entering a name and password).
3. Always encrypt translation data on a portable device (e.g. laptop, flash memory).
4. Regularly update the software on all devices on which data are processed or stored.
5. Install and regularly update antivirus software on all devices on which data are processed or stored.
6. Secure the network to which devices containing translated data are connected with a firewall that is updated regularly.
7. Only transfer translation data via the internet in the following ways: Aspena corporate e‑mail, aspena.sharepoint.com, aspena.WeTransfer.com, data.aspena.com.
8. Do not use cloud services (online translators, speech2text services, etc.) to translate or edit translation data.