1. Information about the Company
1.1 The principles on the processing and protection of personal data in the company Aspena, s.r.o., ID: 607 51 185, with its registered office in Brno, Veveří, Gorkého 64/15, Postal Code 602 00, registered in the Commercial Register under File No. C 19243 kept by the Regional Court in Brno (hereinafter referred to as “the Company”) governing the rules on the handling of personal data of the following natural persons (hereinafter referred to as the “Subjects”):
1.2 The Company is in the process of processing the personal data of natural persons in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation - the GDPR, also referred to as the “GDPR”); in accordance with other regulations in the field of personal data protection.
1.3 In the processing of personal data, the Company basically acts as an administrator that establishes the purposes and means for the personal data processing of natural persons or which are subject to certain processing operations of personal data imposed by the legislation.
1.4 The company acts as the processor of the personal data of natural persons when processing the personal data of natural persons for another administrator according to its instructions.
1.5 The Company is not obliged to appoint a Data Protection Officer.
1.6 Company contact information: Aspena, s.r.o., Gorkého 64/15, 602 00 Brno, email: firstname.lastname@example.org.
2. What principles do we follow when processing your personal data?
2.1 We process personal data legally in accordance with the GDPR, based on at least one of the legal titles.
2.2 We process personal data only for determined and legitimate purposes. We ensure that the personal data gathered for different purposes are kept separately and not used for other purposes.
2.3 We process personal data in an appropriate manner, always only to the extent necessary for the given purpose.
2.4 We retain personal data for the period strictly necessary to achieve the given purpose. Personal data that have exceeded the legal deadline for their retention and are no longer needed are safely disposed of or anonymised without undue delay.
2.5 We maintain the personal data accurately and update them if necessary. We have set up appropriate measures for correcting or deleting inaccurate personal data.
2.6 We process personal data in a correct and completely transparent manner. Personal data subjects, i.e. the natural persons whose personal data we obtain, are always properly informed in accordance with the GDPR Regulation, especially on who we are, for what purpose and from what legal title are we processing their personal data, how long we will retain it and what rights apply to their personal data.
2.7 We ensure that the personal data are properly protected against unauthorised or unlawful processing and against accidental loss, damage or destruction. We give access to personal data only to authorised persons and institutions.
3. What legal titles do we use when processing personal data?
We apply the following legal grounds (legal titles) when processing personal data:
4. What personal data do we process and for what purpose do we process it?
In relation to the provision of our service and under the conditions and within the limits established by the applicable laws, mainly the GDPR and related legislation, this particularly includes the personal data of the following Subjects:
4.1 Personal data provided by prospective or existing customers of the Company usually includes the identification and contact details (e.g. name, surname, address, email address, telephone number, company ID, VAT number) and other traffic data (e.g. payment data, data for obtaining the fulfilment of the contract):
4.2 Personal data provided by prospective or existing suppliers of the Company usually includes the identification and contact details (e.g. name, surname, address, email address, telephone number, company ID, VAT number) and other traffic data (e.g. payment data, data for obtaining the fulfilment of the contract):
4.3 The personal data provided by a job seeker in the Company usually includes the identification and contact details (e.g. name, surname, date of birth, ID, address, telephone number, email address) and other operational data necessary for the job position (e.g. education
4.4 The scope and purpose of processing the personal data of the Company’s employees are regulated separately.
4.5 Data provided by website visitors in the form of storing cookies, which include information about visits to the website and other visitor activity on the website. For this purpose, the Company uses Google Analytics with data anonymisation and is unable to identify inpidual website visitors. The information obtained is thus anonymous and does not concern the processing of the personal data subject to the GDPR.
4.6 The company does not process special categories of the personal data of customers or suppliers (sensitive data).
5. For how long will we process the personal data?
5.1 Personal data will only be processed for the period necessary for achieving the purpose for which it was obtained; for example, from the moment the customer provides the personal data under pre-contractual negotiations with the Company, for the duration of the contractual relationship up to the termination of the contractual obligations or until the fulfilment of the last of the legal grounds (legal titles) that authorise the processing of the Company.
5.2 Once the processing purpose has ceased, or the Company will have no legal reason for the further processing of the personal data, the personal data will be safely deleted and destroyed.
6. To whom can we submit personal data?
The Company reserves the right to provide personal data to the following:
7. What are the rights regarding your personal data?
7.1 In accordance with the principle of transparency, you have the right to information about the processing of your personal data. The Company provides information on the processing of personal data without request in the form of information notifications for inpidual groups of Subjects, and this information obligation mainly includes data on who we are, for what purpose, the legal title and for how long will we process the personal data, the transfer of personal data and what rights you have in relation to your personal data. General information about the processing of personal data is also contained in these principles. For a complete enumeration of the information provided, refer to the provisions of Articles 13 and 14 of the GDPR.
7.2 You can apply in the form of a request regarding other rights according to the provisions of Articles 15-22 of the GDPR Regulation, namely:
7.3 If the processing of your personal data is based on consent, you have the right to revoke your consent at any time in writing to the Company or electronically through the e-mail email@example.com. The revoking of consent is without prejudice to the lawfulness of the processing based on consent prior to its revoking.
7.4 Beyond the above-mentioned rights, you have the right to file a grievance with the relevant supervisory authority if you believe that the processing of personal data by the Company is not in compliance with the legislation. The Office of Personal Data Protection is the relevant supervisory authority in the Czech Republic.
8. How do we protect personal data?
8.1 The handling of personal data is in full compliance with the applicable laws, including the GDPR. The personal data of the Subjects are secured by the Company through ensured organisational and technical measures.
8.2 All personal data in paper form is stored in secured locations where only authorised persons needing to immediately dispose of the personal data for the purposes specified in these principles have access, and only to the extent necessary. Access to these personal data is protected through physical and electronic security.
8.3 All personal data in electronic form is stored in databases and systems accessible only to authorised persons who need to dispose of the personal data immediately for the purposes stated in this policy, and only to the extent necessary. Access to these personal data is protected by physical security and electronic means ensured by computer technology.
8.4 Employees and suppliers of the Company who process personal data are required to maintain confidentiality about the personal data of the Subjects and about security measures whose disclosure would jeopardise the security of the personal data. This confidentiality persists even after the termination of the obligatory relationship with the Company.
9. Any other questions?
In case of any questions in relation to the protection of your personal data and its processing in the Company, as well as the exercising of your rights, you can contact us through the firstname.lastname@example.org.
These principles on the processing and protection of personal data in the Company come into effect as of 25 May 2018.
Our cooperation with Aspena was simply perfect. Besides the high-quality services they offer, their professional technical facilities and qualified localization staff, we also value the constructive approach of their project managers, who help steer an entire project to success. We’re confident that our cooperation will continue just as fruitfully in the future.
Our cooperation with Aspena was initiated in 2010, and in the following years they have completed several extensive translation projects for us. We are very satisfied with the services provided by Aspena, and we feel similarly about way their employees manage our projects. In February 2011, our cooperation gave rise to the signing of a long-term cooperation agreement with Aspena for the provision of translation services.
We place special emphasis on the quality of translated texts, including the use of terminology—and Aspena is a supplier who can meet our strict criteria. Our successful collaboration with Aspena started in 2005, and since then Aspena has completed more than 170 orders for us. This experience qualifies us to recommend their services to other customers searching for quality and speed, who need a reliable provider of translation services.
Our business activities drove us to look for a high-quality supplier of translation services—and we found our solution in Aspena. Even though our cooperation with Aspena only began recently, we’ve been hugely impressed so far. We appreciate not only the quality of the translations, but also the flexibility and helpful attitude of their staff.
We are satisfied with Aspena’s services. They meet the required quality and are completed within the set deadlines, even though turn-around times can be extremely tight. We consider this company a reliable partner, and thus can recommend their services to other clients looking for a provider of top-quality translation services.
CzechTrade has been cooperating with Aspena since 2004, when the agency emerged successfully from a rigorous tendering process. This cooperation continues to the mutual satisfaction of both parties. The translations we assign are invariably returned within the agreed deadlines and meet the level of quality required, even though our demands for specialization and speed of completion can be very onerous.
Aspena regularly translates texts dealing with our product range for us. We have no doubt that going forward, our cooperation with Aspena will continue in the same successful spirit as before, and that we’ll carry on recommending their services to all potential customers looking for a supplier of top-class translation services. A supplier whose employees always listen carefully to their customer’s requirements.
We enjoy a great understanding with Aspena employees. They are always willing to go the extra mile and do everything in their power to satisfy our requirements. This positive experience also relates to the high quality of their translation work, express delivery deadlines, use of required formats and DTP skills. Back when we first launched our cooperation, they thoroughly acquainted us with a range of client and quantity discounts that we happily took full advantage of.
We much appreciate not only the professional approach of Aspena’s staff, but also the quality of their translations and compliance with deadlines. Based on our experience, we can also recommend Aspena as a reliable partner to other clients.
We’ve been working with Aspena since 2002. Since that time, Aspena has completed hundreds of orders for us. Our cooperation agreement with this company is proof of our commitment to get the most from our systematic cooperation in future. We’ve been satisfied with the quality of Aspena’s services for many years, and we can certainly recommend the work they do.
Aspena has completed over 100 orders for us. In our cooperation with Aspena we especially appreciate their ability to provide translations in so many language combinations. We can recommend cooperation with Aspena to all potential customers looking for a high-quality and flexible vendor offering a wide range of translation, interpreting and localization services.
We especially appreciate the readiness with which Aspena provides its services, the first-class quality of their translations, as well as the enthusiasm, flexibility and expertise of their employees and project managers, who oversee the execution of each translation project.
As a French vehicle manufacturer, we daily encounter documents in that language. Our search for a top-quality supplier who could translate them ended in 2005, when Aspena answered our call. We’re satisfied with the services Aspena provides—not just in terms of the speed and quality of translations, but also in regard to the accommodating and professional approach of their staff.
We’ve been working with Aspena since 2002. They deliver first-class standard and certified translations in a variety of languages covering e.g., taxation, economics, finance and trade. Based on our experience, we can also recommend the translation and interpreting services of Aspena to other discerning clients.
We’ve been using Aspena’s services for a long time—not only for their consummate professionalism and the quality of translations, but also because Aspena’s employees take such a flexible and accommodating approach to clients. Translations are always delivered on time and in the required quality. Based on experience, we know for a fact that Aspena is a high-quality and reputable partner whose services we can wholeheartedly recommend.
After trying numerous translation agencies, we settled on Aspena. This company always delivered translations within the agreed terms and in the required graphic format. We also use their comprehensive one-off and long-term interpretation services, both at home and abroad. Of the various translation agencies we tried, we currently regard Aspena’s services as being among the best and most comprehensive. We can certainly recommend them.